200+ CARS.
ONE BRAIN.
VLADA connects the fleet, reservations, customers, employees, payments, maintenance and communication into one AI-powered operating system, so knowing what is happening never requires calling five employees.
OWNER PORTAL
VLADA ACTIVE- 167 Rented
- 21 Available
- 9 Reserved
- 7 Service
- Overdue 2 days · Unit R-212High ⌄
- Returned with damage · R-078High ⌄
- Oil due in 312 mi · Unit R-117Medium ⌄
Your entire business.
One brain. Your voice command.
Seventeen vehicles are due back today, Unit R-212 is two days overdue, and six registrations expire this month. Want me to send the return reminders?
LOT A● LIVE
LOT B● LIVE
SERVICE BAY● LIVE
OFFICE● LIVE- Extension request · Unit R-1843 more days2m ago
- Turo reservation begins tomorrowUnit R-0338m ago
- Registration expires · 6 vehiclesauto alert15m ago
- Schedule changeteam@aivlada.com32m ago
- 2024 Toyota Camry · R-117Return due today4:30 PM
- 2025 Outlander · R-093PDR company12 on account
- 2025 Equinox · R-201Service requiredOil + insp.
- $9,400Monthly invoice · PDR account
- $8,200Deposits held
- $6,200Damage recovery
- 9:00 AMPickup · Unit R-093
- 11:00 AMCheck-in · Unit R-212
- 2:30 PMOil service × 4 units
- 4:00 PMRegistration renewals
All numbers, vehicles, customers and balances shown are illustrative demo data, not real fleet records.
How VLADA works for a rental fleet
A rental operation is the same loop repeated hundreds of times: a reservation comes in, a vehicle is assigned, the agreement is signed, the car goes out with photos and a fuel reading, it comes back, it gets inspected, cleaned, maybe serviced, and it goes out again. At 200+ vehicles the loop outgrows whiteboards and group texts: overdue cars get discovered by accident, maintenance gets discovered on the road, and the only person who knows the whole fleet is whoever answered the phone last.
VLADA gives the loop one brain. Every vehicle has one permanent digital file, every reservation runs through one rail, business accounts see their own fleet-within-the-fleet, and the command center shows rented, available, reserved and in-service in real time, with the AI assistant answering "which cars are coming back today?" from live data. Your booking channels, payment, accounting and telematics tools are connected where their systems allow, confirmed during the mapping session.
EVERY VEHICLE. ONE BOARD.
Rented, available, reserved, in service, due back, every unit with its status, customer and next event. Demo data shown.
Fleet snapshot (demo data): 214 vehicles · 167 rented · 21 available · 9 reserved · 7 in service · 6 need attention · 4 overdue payments · 78% utilization · $218,400 this month ≈ $1,021 revenue per vehicle.
| UNIT | VEHICLE | VIN | PLATE | MILES | STATUS | RENTER / ACCOUNT | OUT → RETURN | RATE | COLLECTED | BALANCE | NOTES |
|---|
12 of 214 demo vehicles shown. Every VIN, plate, name and dollar is illustrative demo data. In production, this board is your live fleet.
ASK VLADA ABOUT YOUR FLEET.
“Two rentals are overdue: Unit R-212 by two days and Unit R-155 by four hours. Both customers were last contacted yesterday.”“12 overdue rentals found. Messages prepared for your approval.”“Done. 8 vehicles added to the maintenance queue.”Tap a question. VLADA answers from the demo fleet on this page, the way it would answer from your live data.
Answers reflect the systems and data actually connected to your VLADA build. Actions run in the approval mode you configure: manual, draft-for-approval, or automatic. Learn about the AI assistant →
RENTERS SEE THEIR CAR. YOUR PHONE GOES QUIET.
Every renter sees their vehicle, dates, agreement, balance and instructions, and handles the routine themselves.
- Extend rental, in one tap, on your rules
- View and sign the agreement online
- Make payments where configured
- Report damage with photos
- Pickup and return instructions
- Insurance and vehicle documents
- Payment history and receipts
- Support conversation kept with the rental
ONE PDR COMPANY. TWELVE CARS.
ONE ACCOUNT.
Business customers rent in bulk, a hail-season PDR company can hold a dozen vehicles at once. VLADA gives each company its own account: every active rental, return, reservation and invoice in one login, with company rates and monthly billing where configured.
Next return today 4:30 PM · demo account. In their portal, this company can see every rented vehicle and return date, download agreements, view invoices and balances, request another vehicle or an extension, and upload insurance and documents, without calling your office.
Bulk reservations, multiple drivers, vehicle assignments and account contacts, per company.
EVERY TURN, DOCUMENTED IN MINUTES.
Check-out and check-in run as a checklist on the employee's phone, so every car leaves and returns with a record.
- Check out / check in vehicle
- Scan the VIN
- Record mileage and fuel level
- Condition photos straight onto the vehicle file
- Flag damage for review
- Assign the customer and documents
- Move to service or mark clean & ready
- Messages with the office, per vehicle
RETURNED TO RE-RENTED.
WITHOUT A CLIPBOARD.
EVERY CAR HAS ONE PERMANENT RECORD.
VIN to tolls, everything a vehicle has ever done lives in one file, so the answer to any question about any car is one search away. Demo data shown.
MAINTENANCE & RISK.
DON'T WAIT FOR A CAR TO BREAK.
Mileage-based oil changes, tires, inspections, registration and insurance renewals, recalls, damage repair and detailing, each vehicle carries its own rules, and VLADA raises the task before the deadline, not after the breakdown.
Unit R-117 · 2024 Toyota Camry: oil service due in 312 miles. Added to Thursday's service queue and blocked from weekend reservations. · demo alert
Each alert becomes a task before it becomes a problem. Demo data.
EVERY RENTAL RUNS THE SAME RAIL.
AUTOMATICALLY.
Every rule runs manual, draft-for-approval, or automatic, your choice per rule. See automations →
MORE THAN REVENUE.
WHICH CARS EARN, AND WHICH SIT.
Revenue per vehicle and per account, utilization, idle days, maintenance cost, rental days, average duration and outstanding balances, the numbers that drive what to buy next and what to sell. Demo insights:
“Unit R-042 has been available 19 days this quarter and generated 34% less revenue than comparable sedans.”
“Your SUV fleet is at 94% utilization for the next 7 days. Two more reservations and you will be turning work away.”
ONE OPERATING LAYER
ACROSS YOUR CHANNELS.
What can be connected depends on each platform's actual access. Your specific channels and tools are confirmed during the mapping session, never assumed. How integrations are confirmed →
SEE VLADA RUN YOUR FLEET.
200 cars shouldn't require 200 different conversations. Connect your existing fleet data and see what VLADA can automate, built around your operation, not a generic rental template.
LET'S BUILD YOUR RENTAL SYSTEM.
Tell us about your fleet. We map your operation from reservation to re-rental and show you what your VLADA system would look like.
STARTING AT $199/MONTH
One portal (Customer, Staff, or Owner): $999 setup + $199/mo · Complete system, all three portals: $2,500 setup + $699/mo
Questions rental operators ask before they build.
What is VLADA for rental fleets?
VLADA is an AI-powered business operating system built around a specific rental company. It connects reservations, vehicles, customers, employees, payments, maintenance and communications, with a customer rental portal, a staff check-in/check-out portal, an owner command center, an AI assistant and automations. Each system is configured for the fleet it runs.
Can VLADA manage a fleet of 200+ vehicles?
Yes. Every vehicle gets one permanent digital file (VIN, unit number, mileage, status, customer, rental history, revenue, maintenance, damage, photos and documents), and the command center shows the whole fleet by status: rented, available, reserved and in service, with utilization and returns at a glance.
How does AI automate a car rental business?
By running the hand-offs: instant reservation replies, agreement e-signing, pickup and return reminders, extension handling, overdue alerts, check-in inspections with photos, maintenance scheduling by mileage or date, invoicing and deposit release. Rules run automatically or as draft-for-approval; nothing customer-facing goes out without a mode you chose.
Can business customers like PDR companies have their own account?
Yes. A corporate account shows all of that company's active rentals, returns due, reservations, balance, invoices and rental history in one login, with company rates and monthly billing where configured. One hail-season account can hold a dozen vehicles at once without a spreadsheet.
Does VLADA integrate with Turo or other rental channels?
VLADA is designed to be the operating layer across your channels. What can be connected depends on each platform: supported APIs, webhooks, email workflows, imports or custom integrations. Which of your specific channels can be connected is confirmed during the mapping session, never assumed.
How does maintenance tracking work?
Each vehicle carries its own service rules: mileage-based oil changes, tires, inspections, registration and insurance expirations. VLADA raises the task before the deadline, so the car moves to the service queue on your schedule instead of breaking on a renter.
What does the owner see?
Revenue, utilization, vehicles by status, returns and pickups today, overdue rentals, damage flags, outstanding invoices and deposits, per-vehicle revenue and idle days, and a needs-attention list, in one live command center, with an AI assistant that answers questions and prepares actions for approval.
What does VLADA cost and how long does setup take?
Pricing starts at $199/month: one portal (Customer, Staff, or Owner Command Center) is a $999 one-time setup and $199/month, and the complete VLADA system with all three portals is a $2,500 setup and $699/month. Most builds launch within a few weeks; your fleet size, channels and tools are mapped in the first session, and scope is confirmed before anything is built.